HR Administrator (A Windows and Doors company)

We are seeking a highly organized and detail-oriented HR Administrator to support our growing team. This role plays a key part in employee and subcontractor onboarding and off-boarding, benefits administration, training coordination, and providing administrative support across departments. The ideal candidate is proactive, responsive, and comfortable handling multiple priorities in a fast-paced environment.

Key Responsibilities

Employee & Subcontractor Onboarding and Off-boarding

• Facilitate the full onboarding and off-boarding process for employees and subcontractors
• Coordinate with hiring managers to ensure all tools, access, and documentation are prepared before start dates
• Create credentials and system access across applicable platforms
• Conduct first-day onboarding, including assigned training, policy review, and document collection
• Scan, organize, and maintain personnel files in electronic folders
• Manage termination processes and maintain accurate records

Benefits Administration

• Administer employee benefits programs, including Health, RRSP, Gym, and other company offerings
• Enroll new employees in benefit platforms and provide benefit documentation and drug cards
• Manage benefit changes such as terminations, holds, and reinstatements

Employee Training & Development

• Coordinate and administer employee training plans across all available platforms
• Assign courses and track training completion
• Participate in ongoing company training and professional development initiatives

Administrative & Operational Support

• Maintain accurate employee and subcontractor databases
• Manage employee and subcontractor calendars in Market Sharp
• Assist with administrative tasks related to the GreenFox Fleet program
• Provide administrative support to the Accounting department as required

Qualifications

• Previous experience in an HR administrative or office support role preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• High attention to detail and ability to manage confidential information
• Comfortable working with multiple systems and platforms
• Ability to work independently and collaboratively within a team

Why Work with GreenFox

• Full-time, salary position.
• Salary Range: $42,000 to $56,000 annually, based on experience.
• Extended healthcare benefits after probation
• Competitive RRSP matching program
• On-site parking
• Complimentary gym membership
• A supportive, fast-paced, and engaging workplace
• Growth opportunities in a stable and expanding organization