Contractor Staffing Source

Virtual Assistant (Remote Contractor)

Job Type: Independent Contractor

Location: Remote contractor role open to candidates located in the Philippines

Schedule: Full-time, 40 hours per week

Compensation: $4-$5.50 USD per hour, paid through Upwork

Contractor Staffing Source provides a work computer to support successful remote work in this role.

Long-term contractors may receive paid time off based on their continued engagement with CSS:

• After 1 year of service: 40 hours of paid time off
• After 2 years of service: 80 hours of paid time off
• After 3 years of service: 120 hours of paid time off

Job Summary

Contractor Staffing Source is seeking a highly organized, detail-oriented Virtual Assistant to provide administrative, research, and operational support to our Team Building Specialist.

This role focuses on preparing the Team Building Specialist for weekly client meetings by organizing client information, reviewing meeting notes, researching client businesses, and using AI tools to create structured meeting agendas, discussion points, summaries, and follow-up items.

The ideal candidate enjoys using technology, including AI tools, to organize information, identify key insights, and create systems that help leaders have more productive client conversations.

Work Arrangement

This is a remote independent contractor position. The contractor engagement is managed and paid through Upwork. Candidates must have a reliable internet connection, a professional remote work environment, and the ability to work independently while maintaining consistent communication.

Role Responsibilities

• Review sales meeting notes, discovery calls, client orientation materials, onboarding information, and internal documentation
• Research client companies, including reviewing websites and available business information
• Use AI tools such as ChatGPT or similar platforms to organize and summarize information
• Create weekly meeting preparation documents, agendas, discussion points, and follow-up items
• Identify important topics, potential challenges, and questions for client meetings
• Transform raw notes and information into clear, actionable insights
• Maintain organized client files, meeting notes, and tracking documents
• Track action items, commitments, and follow-up opportunities
• Support workflow improvements and systems for collecting and organizing client information
• Provide administrative and communication support as needed

Qualifications

• Previous experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or similar role
• Strong written and verbal English communication skills
• Excellent organization and attention to detail
• Comfortable using AI tools such as ChatGPT or similar technology
• Ability to summarize large amounts of information and identify key insights
• Strong research skills and ability to learn about different businesses quickly
• Experience managing documents, spreadsheets, calendars, and digital systems
• Ability to create clear agendas, summaries, and professional written materials
• Ability to manage multiple priorities and meet deadlines independently
• Reliable internet connection and professional remote work environment
• Interest in helping businesses improve team organization and operations

About Contractor Staffing Source

Contractor Staffing Source helps businesses improve team operations by connecting organizations with skilled professionals who provide reliable administrative and operational support.

We believe successful teams require more than finding talented people. Our approach focuses on helping clients improve organization, communication, and workflow through ongoing support and strategic guidance.

Contractor Staffing Source is committed to providing equal opportunity and welcomes qualified applicants from all backgrounds.