Accountant / Bookkeeper

Location: Kalamazoo, MI

Position Type: Full-Time

Industry: Construction / Trucking / Excavation

Contractor Staffing Source is seeking a detail-oriented Accountant / Bookkeeper on behalf of a growing construction and trucking company. This is an excellent opportunity for a motivated accounting professional who thrives in an organized, fast-paced, in-person office environment.

This role supports the Controller in maintaining the smooth and efficient operation of accounting and administrative functions, including Payroll, Accounts Receivable, Accounts Payable, and general office coordination. The ideal candidate is highly analytical, organized, dependable, and eager to contribute to a team-oriented workplace.

This is an in-office position. Remote work is not available.

Responsibilities:

As our Accountant / Bookkeeper, you will play a key role in maintaining accurate financial records and supporting daily office operations. Responsibilities include:

Payroll Processing

• Collecting, sorting, and reviewing payroll tickets
• Processing and submitting payroll
• Certified Prevailing Wage Payroll experience is a plus

Accounts Payable

• Coding invoices to correct job and account numbers
• Posting material tickets and utilizing internal spreadsheets
• Organizing open AP documentation
• Filing paid invoices in designated filing systems
• Scanning approved invoices to the public drive

Accounts Receivable

• Invoicing trucking, small excavating, toll road, and snowplowing jobs
• Processing remote and Square deposits
• Maintaining and updating AR spreadsheets
• Applying payments in accounting software
• Managing collections and sending AR statements monthly
• Bi-monthly collection calls

Spreadsheet & Data Management

• Creating spreadsheets with simple formulas
• Modifying existing spreadsheets as needed
• Updating daily job assignment lists, rental rate sheets, and material increase letters
• Maintaining accurate email and phone distribution lists

(Experience with pivot tables or macros is a plus but not required.)

Administrative & Office Support

• Answering phones and greeting clients and visitors professionally
• Opening, routing, stamping, and scanning incoming mail
• Organizing safety certifications, driver compliance files, and trucking permits
• Requesting and distributing Certificates of Insurance (COIs)
• Ordering office supplies and stocking supplies
• Keeping the office clean, organized, and presentable
• Creating and maintaining job folders and equipment files
• Scanning completed job files to the public drive
• Assisting with annual audit documentation preparation

Qualifications:

• Knowledge of basic accounting principles
• Experience with payroll, accounts payable, and accounts receivable
• Strong proficiency in Microsoft Excel (creating and modifying spreadsheets with simple formulas)
• PC proficiency in a Windows environment
• Experience with ComputerEase is preferred not necessary
• High attention to detail and accuracy
• Strong analytical and problem-solving skills
• Excellent organizational and time management skills
• Ability to prioritize tasks and meet deadlines
• Self-starter mentality with strong follow-through
• Professional communication skills and customer service experience
• High level of integrity and dependability
• Strong sense of urgency and accountability
• Ability to resolve small issues before they escalate
• Positive attitude and willingness to work collaboratively
• Reliable and committed to working in person daily

Position Details:

Job Type: Full-Time

Schedule: Monday to Friday

Shift: 8-hour Day Shift

Pay: $18.00 - $26.00 per hour (based on experience)

Benefits:

• 401(k)
• Health Insurance
• Dental Insurance
• Vision Insurance
• ESTA
• Paid Holidays

We are an Equal Opportunity Employer and are committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable law.