Bookkeeper / Office Manager

Location: Berkeley, CA (Remote with Weekly Office Visit)

Position Type: Part-Time or Full-Time (Flexible)

Industry: High-End Residential Construction

Contractor Staffing Source is seeking an experienced Bookkeeper / Office Manager on behalf of a well-established, high-end residential remodeling firm based in the San Francisco Bay Area. This company is known for its exceptional craftsmanship, attention to detail, and strong client relationships.

This is a unique opportunity to join a small, dedicated team where your contributions will have a direct impact on the success of high-end remodeling projects. The role is primarily remote, with the expectation of one in-person office visit per week in Berkeley, CA.

Responsibilities:

As our Bookkeeper/Office Manager, you will play a pivotal role in maintaining the smooth operation of our office and financial processes. Your responsibilities will encompass a wide range of tasks, including:

• Financial Management: Accurate record-keeping using Quickbooks Desktop and Procore, including accounts payable and receivable, payroll, and reconciliations.
• Office Administration: Handling administrative duties such as email correspondence, phone calls, and office supply management.
• Document Organization and File Management: Managing and organizing project documents, contracts, and vital records with Google Workspace and Procore
• Stakeholder Communication: Effectively communicating with customers, homeowners, subcontractors, and vendors.
• Project Support: Proficiency in Quickbooks Desktop and Procore is essential.
• Cost Coding and Job Costing: Collaborating with Project Managers to manage cost coding of timecards and project costs.
• Payroll Processing: Managing employee timecards through Procore and processing payroll using Quickbooks Desktop.
• Financial Reporting: Conducting monthly reconciliations, issuing monthly financial reports, and preparing year-end reports for tax preparation.
• Accounts Management: Managing accounts payable and accounts receivable, providing regular reporting.
• License Compliance: Monitoring all business, city, state, and contractor licenses for compliance.
• Expense Management: Maintaining and organizing scanned receipts and handling expense reimbursements.
• HR Support: Assisting with the new hire onboarding process and managing employee benefits and renewals.
• Insurance Oversight: Monitoring insurance policies in coordination with insurance agents and workers' compensation administrators.
• Job Tracking: Maintaining organized logs of all current jobs for tracking and costing purposes.
• Reporting: Updating reports to reflect ongoing balances related to jobs, subcontractors, and vendors.
• Invoicing: Generating client invoices in Quickbooks Desktop and Procore, and managing vendor and subcontractor invoices.
• Documentation: Requesting insurance certificates from subcontractors and customers and preparing/sending contracts, agreements, and W9 forms to subcontractors, obtaining signatures.

Qualifications:

To excel in this role, you should possess the following qualifications:

• Required proficiency in Quickbooks Desktop and Procore.
• Minimum of 5 years of experience in general contractor bookkeeping.
• Excellent organizational and time management skills, and general computer software fluency.
• Strong attention to detail and accuracy.
• Ability to work independently and efficiently in a fast-paced environment.
• Effective communication skills to interact with various stakeholders.
• Knowledge of Google Workspace and experience with file organization.
• Understanding of job tracking, costing, and reporting.
• Ability to multitask and prioritize tasks effectively.

Position Details:

• Job Type: Part-time (20-32 hours per week)
• Work Environment: Part remote (with a weekly office visits)
• Flexible Hours: We understand the importance of work-life balance and offer flexible hours to accommodate your needs.
• Pay: $50/hr. - $75/hr.

We recognize that Black, Indigenous and other people of color, women, and LGBTQIA+ individuals are disproportionately excluded from the residential construction industry. We believe that this industry can only be strengthened by diversity, and the leadership of diverse perspectives, at all levels. Thus, we strongly encourage BIPOC, women and LGBTQIA+ people to apply.